TECHNOLOGY

The Roadmap Overview

Click here to watch the Chief and IT leaders discuss the BSA’s IT Roadmap.

Where are we?

  • 20 year old technology
  • Limited knowledgeable personnel to support
  • Training materials have not kept pace with software changes
  • High operating costs
  • Ongoing MS-Windows security patches and browser upgrades threaten the continued usage of this technology
  • Many of the internal software components are not the latest from the vendors. Some are no longer supported by the vendors. Our recovery time in a failure could be slow and have significant cost.

Blueprint and Timeline

How did we get here?

  • ScoutNET was developed by BSA in 1998/1999 timeframe
  • Prior to ScoutNET Councils supported hardware and software in their offices
  • ScoutNET provided insight into consolidated data and management reporting
  • The adoption of ScoutNET was painful and presented a steep learning curve
  • Ongoing funding for software support has limited enhancements and restricted support to compliance with legal requirements and urgent business needs.

Focusing on the Right Thing

Need to ask 4 key questions before we consider a request:

  • Will it eliminate our legacy systems?
  • Does it fit into the 2016 BSA Game Plan?
  • Is it a compliance or legal requirement?
  • Does it help a council increase membership?

Vision for the future

  • Make our volunteers’ and our employees’ Scouting lives easier
  • Products that are intuitive and easy to use
  • Products that work on mobile phones, iPads/tablets, etc
  • Products that meet compliance requirements for Personally Identifiable Information (PII) and the Payment Card Industry (PCI)

Membership


A set of tools that eliminates paper processes and provides the ability to register, update and track youth members, leaders and organizations associated with Boy Scouts of America.  Includes capability for roster management, taking and recording training, and integrating advancement down to the requirement, both in the field and council office.

My.Scouting Tools Features

Role Based Access
Device Responsive – Incorporated mobile platform design
Workflow Integration
Electronic Signatures
Online Payment
Paperless Approach
Integrated Toolset

Organization Manager

New Unit Management
Existing Unit Management
Restructuring for Units
Districts
Councils and Areas

Advancement Manager

Scoutbook integration with my.Scouting Tools
Ability to record advancement at the individual requirement level and sync with Scoutbook
Eagle Application
District and Council Advancement Reports and Dashboards

Person & Member Management

Online Registration
Council Registrar Tools
Roster Management
Membership Reporting and Dashboards

Training Manager

Incorporate all Adult and Youth Training
Training Reports
Complete Integration of the BSA Learn Center and new course content

Additional Tool Considerations

Exploring
Learning for Life Functionality
Service Hours (Scoutbook Integration)
NESA – National Eagle Scout Association
OA – Order of the Arrow

Finance


THE FUEL TO OUR ENGINE

BLACKBAUD

Blackbaud, Inc. provides nonprofit management solutions, fundraising software, prospect research, fund accounting, school administration, ticketing and more.

Blackbaud Solutions include:
– Migration of all councils to Fundraising Platform (Completed in 2017)
– BBIS – Online Donation Platform
– BBCRM – Constituent/Customer Relationship Management
– BBMS – Merchant Services for Credit Card Processing

PEOPLE SOFT

Upgrades will be made to both Peopletools and Peoplesoft Application

PeopleSoft Financials include:
– Accounts Payables (AP)
– General Ledger (GL)
– Asset Management (AM)

Scoutbook


From the first knot tied to final hours of service performed, the Scouting experience is a journey like no other. Scoutbook ensures not a moment is missed – tracking advancement, milestone achievements and all the fun along the way.

FOR PARENTS

View and manage youth advancement
Receive/view Unit Calendar
Receive unit messages

FOR UNITS

Import/Create and Manage Unit Roster
Track Advancement (Rank, Merit Badge progress, Adventures, and Awards)
Import Adult Leaders Training status
Track event payments via Payment Log
Create and Manage Calendar events for units
Send messages to unit and connections
Track JTE metrics

FOR COUNCILS

Ability to send messages to Units within the Council
Ability to import Council calendars into the Unit Calendar
Ability to update the most recent approved merit badge counselor list

my.Scouting Tools


THE OFFICIAL IOS APP FOR BOY SCOUTS OF AMERICA

TRAINING

View and manage information on training like YPT, position training, and more for members of your organization

COMMISSIONER TOOLS

An admin dashboard for you to view and create contacts, plus view and track commissioner assignments, roundtable attendance, and performance

YOUR PROFILE

Manage your profile so that other members in the organization can contact you.

ROSTER PROFILE

Manage the roster and profile information for every registered member in your organization.

Events


Roadmap to retiring the ScoutNet events legacy system

SCOUTNET EVENTS

Events were a portion of the ScoutNet strategy to incorporate all council tools that shared common data about persons, organizations, units and BSA structure. They have a history of sparse council usage across the board so they are going to be retired.

EVENTS GOING FORWARD

We are capitalizing on existing third-party products to avoid national council investment in a new product. This will allow councils to pick the product of their choice and encourage widespread adoption.